Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. View this position and apply at https://tinyurl.com/y4x97wes.
The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp.
Job Description Summary
Performs highly complex (senior level) legal assistant work. Work involves supporting attorneys in the Office of General Counsel (OGC) at the Texas Water Development Board (TWDB). Assembles and routes contract packages commonly produced by TWDB attorneys, including contractual agreements between TWDB and recipients of financial assistance. May schedule appointment and maintain calendars. May train others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment. Reports to the Director of the Office of General Counsel.
Essential Job Functions
- Prepares, assembles, organizes, and coordinates contract packages, including exhibits, attachments, affidavits, and documents, for use in legal financial transactions.
- Coordinates requests for information and documentation from outside financial assistance recipients.
- Under attorney supervision, drafts legal documents based on templates created by OGC attorneys.
- Under attorney supervision, drafts correspondence and opinion requests involving legal interpretations and decisions.
- Assists the Public Information Act Coordinator in tracking and responding to information requests.
- May assist in the preparation of rule packages and other documents submitted to the Texas Register.
- Serves as backup for Board meeting processes.
- May make appointments for and maintain calendars for attorneys.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
Minimum Qualifications
- Graduation from an accredited four-year college or university.
- Five years of administrative or paralegal experience in a government agency, corporate law department or law firm.
Preferred Qualifications
- Graduation from an accredited four-year college or university with a major in law, legal secretarial science, paralegal studies, public administration, or a related field.
- More than five years of administrative or paralegal experience in a government agency, corporate law department or law firm.
- Certification from an accredited legal assistant program.
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to the Texas Water Development Board and of the principles and practices of public administration.
- Knowledge of legal terminology, state and federal administrative
- Skill in preparing contracts and related documents using templates and forms.
- Skill in preparing rule packages and other documents submitted to the Texas Register.
- Skills in using Microsoft Office programs such as Word, Excel, and Access.
- Ability to draft, prepare and interpret legal documents, templates, and forms.
- Ability to prepare work process documents.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 10% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.